The Acquisition Section deals with the selection and purchase of publications for addition to the Parliament Library holdings (Including Staff Library, Children's Corner, Officers and Branch Libraries). In order to assist members of Parliament to keep themselves abreast of the latest developments in different fields, books and other publications on various subjects, particularly those of special interest to them are added to the Parliament Library. This involves selection of publications for the library on almost all the subjects dealing with different aspects of human activity. Special emphasis, however, is laid on subjects which are of interest to members and which will help them in the efficient discharge of their parliamentary duties.
1. Modes of Acquisition
Parliament Library permits reputed booksellers to visit the Acquisition Section twice a week and supply new books on approval basis. In order to ensure regular and timely supply of books to the library during a financial year, a circular is issued to all the prominent local booksellers to sign an annual agreement on prescribed terms and conditions. On receipt of annual agreements, purchase of all books are ordinarily be made from the approved booksellers only. As soon as the local booksellers bring the new arrivals, it is ensured that the selected books should be related to the broad pattern of the subject interest to the Library. All books thus selected are placed before the Library Committee at their next sitting for consideration and approval. Each book is checked in the Libsys database to avoid duplication.
(ii) Press and Registration of Books Act
Parliament Library does not depend only on direct purchase of books and publications for enriching its collections. Under the Press and Registration of Books Act, 1867, all State Governments in India are expected to acquire and send one copy each of the books printed anywhere in their respective States, free of cost, to the Parliament Library. All Ministries of the Government of India, including their Departments as well as attached and subordinate offices, likewise are expected to supply to the Parliament Library, copies of all their publications, reports, etc., free of cost.
Exchange arrangements are also in operation with numerous governmental and non-governmental institutions in India and abroad for getting their selected publications in exchange for the publications brought out by the Lok Sabha Secretariat. Parliament Library is also a depository library for all the unrestricted publications of the United Nations and its allied Agencies.
Books and publications are also received for addition to the Library on complimentary basis, presented by the members of Parliament or other individuals and institutions. Regular correspondence is being carried out with Sahitya Academies and other literary organizations for procurement of award winning and other publications in various languages. After due scrutiny, the books/publication which are considered ephemeral are not added to the Parliament Library and are donated to schools/institutions or other libraries.
Out of the total collection of 1.40 million approximately documents in the library as on date 31 December 2016, the total number of books & reports acquired by Acquisition Section is 13,50,000 approximately.
(2) Selection of Books
The Acquisition Section while selecting books, gives due consideration to the readers’ initiatives, past demands, changing social needs and anticipated demands for the books in the light of forthcoming international, national and local events and occurrences.
In the selection of books, as among various subjects, emphasis is given on subjects which have special significance for the Parliament Library.
At the time of selection it is ensured that:
(a) The books selected area is of sufficient general interest and to be readable for a reasonable number of years to come; and
(b) There is demand from the Members of Parliament the type of books selected.
The following three categories are recognized in the matter of selection of books for the Parliament Library:-
Ø Books which the Library must own: Compulsory Region
Ø Books which the Library may own: Optional Region
Ø Books which the Library need not own: Prohibited Region
(i) Compulsory Region:
The core of the book collection to be owned by the Parliament Library covers the subjects such as Agriculture, Biographies, Companies/Multinational Houses, Computer Science, Co-operatives, Constitutions and Constitutional History, Defence, Economics, Education, Elections, Energy, Family Planning, Food, Group Housing Programmes, History, Geography, Industrial Development, International Relations, Labour Problems, Law, Library and Information Sciences, Literature, Mass Media, Parliament, Political Science, Public Administration, Public Finances, Public Health, Scientific and Industrial Development, Social Sciences and Travelogues.
(ii) Optional Region:
Books on subjects such as Management and its various aspects, Business and Business Methods, Art and Recreations, Architecture, Linguistics and Literature, Vastu Shastra, Demography etc. shall not, ordinarily, be selected but where a book is a standard and basic one on the subject and is likely to be of interest to a general reader, may be acquired.
(iii) Restricted Region:
Books on certain highly specialized and technical subjects such as Applied Sciences and Pure Sciences, shall not ordinarily, be acquired for the Parliament Library. If, however at any time there is a demand from member of Parliament for particular book which comes under this region, may be acquired in the Library with the permision of the competent authority. Books in foreign languages, which are being presented to Parliament Library, shall not normally be added to the collection as these may not be used by the members of Parliament and other users of the Library.
(iv) Book Review
The book reviews appearing in the English/Hindi dailies and the periodicals and publishers' catalogues are scrutinized regularly with a view to selecting suitable titles for addition to the Parliament Library.
Apart from these, selections are also made on the basis of publisher’s lists or demands from users, etc. Regular visits are also made to book shops/book exhibitions, etc. with a view to explore the acquisition of new publications relevant to the Parliament Library.
(v) Suggestions from Members of Parliament
In addition to the above, books suggested by MPs and officials are also included in the library. The books suggested by MPs / Ex-MPs are acquired after getting approval from the Competent Authority and a list of these books is placed for the persual of the Library Committee.
The lists of the books selected are put up for approval of the Competent Authority before being accessioned and added to the library.
(3) Procurement of Books and other Publications for the Branch/Officer's Library and their Circulation
When an officer/Branch of the Secretariat requires some books to be purchased for official use, approval of Competent Authority is obtained for the same. Branch/Officer’s Library Register is maintained in the Acquisition Section showing the particulars of the books supplied to each of the Officers and Branches. The entries of the register maintained by the Branch or Officer are checked with the records maintained in the Acquisition Section from time to time and discrepancies, if any are intimated to the Branch or Officer concerned.
(4) Budget Grant for Library
Acquisition Section obtains budget requirement from the Units of the Library Division and Research Division every year. The information received from them is compiled, approved by the Competent Authority, and sent to the Integrated Finance Unit of the Secretariat for seeking the budget grant. At present the purchase of total Annual Budget provision for Library is
₹ 1,00,00,000 (2018-19) and out of this 26 lakhs is for purchase of books and
2.8 lakhs for purchase of Government Publications and ₹ 6,000 for Refreshment.
(5) Processing of Bills
After checking the conversion rates and discount, a Bill Payment Certificate is attached with each bill. The entry of each bill is made in the Accession Register against each title. After that the bills are entered in the Expenditure Control Register. An Expenditure Sanction letter along with a list of booksellers and their bill details is sent with every bunch of bills to B&P Branch for payment to the Book Suppliers.
(6) Supply of books under the Delivery of Books and Newspapers (Public Libraries Act), 1954
Under the provisions of Delivery of Books and Newspapers (Public Libraries) Act. 1954, copies of Lok Sabha Debates, indices of Lok Sabha Debates and Private Members Bill both in Hindi and English are sent to the Distribution Branch, for onward transmission to the Public Libraries i.e. The National Library, Kolkata, The Connemara Public Library, Chennai and The Central Library, Mumbai.
(7) Acquisition of Government Publicaitons and Publications of UN and Allied Agencies
As per 'Procedure to be followed by Ministries in connection with Parliamentary Work', all Ministries of the Government of India, including Departments as well as attached and subordinate offices are requested to supply to the Parliament Library, five copies each of all their publications free of cost. Similarly, all State Governments are requested to send copies of all their reports and other publications viz. State Finance Budgets, State Committee Reports etc. to the Parliament Library.
Apart from procurement of publications of the State Government and Union Government of India, efforts are made to procure publications from foreign legislatures/ Institutions/ Organizations through regular correspondence. The publications of United Nations and allied agencies are procured on regular basis. The Foreign and Indian Institutions/Organizations with whom we do not have exchange arrangement, publications are procured on complimentary basis.
(8) Exchange of Parliamentary and Government Publications
In order to build up the collection in the Parliament Library, Reports, Debates, Acts, etc., of the State Government Legislatures, foreign Governments, and Parliaments and foreign Universities, arrangements are made with those bodies for the exchange of such publications on a reciprocal basis.
All State Legislatures and foreign Legislatures are requested to supply copies of their Debates to the Parliament Library in exchange for the parliamentary Debates. Exchange arrangements are made with foreign Legislatures/ Universities and other Institutions for the supply of their publications in exchange for the parliamentary Debates.
Arrangements are also made with the foreign Governments for the exchange of their parliamentary publications with those of the publications brought out by the Lok Sabha Secretariat. All publications supplied as Gifts/Complimentary to the parliament Library are suitably acknowledged.
Exchange Unit maintains a complete list showing the names and addresses of the Indian and Foreign Legislatures/Institutions/Organisations to whom Debates and other publications are supplied free of cost or on exchange basis. Periodic reminders are issued to the foreign and State Legislatures in case their Debates are not received within a reasonable period of time.
Parliament Library is a Depository Library of all publications brought out by the UN and its Allied Agencies such as UNESCO, FAO, ILO, WHO, IBRD/IMF, etc. since 1952.
(9) Library Committee
Library Committee is constituted every year by the Hon'ble Speaker, Lok Sabha to advise on all matters concerning the developments of Paliament Library. The Committee, at present, consists of six members from the Lok Sabha nominated by the Speaker and three members from the Rajya Sabha nominated by the Chairman of the Rajya Sabha. The Chairperson of the Committee is appointed by the Speaker from amongst members of the Committee; provided that the Deputy Speaker, in case is a member of the Committee, shall be appointed as Chairman of the Committee. Casual vacancies in the Committee are filled by nomination by the Speaker in respect of the members from Lok Sabha, and by the Chairman of Rajya Sabha in respect of the members from Rajya Sabha. The Library Committee keeps a watch on the quality and quantum of all acquisitions of the Library and gives comments and suggestions to further improve the funcitioning of the library and its ancillary services. The Committee hold office for a term not exceeding one year.
Members of the Library Committee 2017-2018
The following members have been nominated to the Library Committee w.e.f. 12 November 2017:-
1. Shri Prem Das Rai – Chairman
2. Dr. Bhagirath Prasad, M.P.
3. Shri Vinod Lakhamashi Chavda, M.P.
4. Shri R. Gopalakrishnan, M.P.
5. Shri Abhijit Mukherjee, M.P.
6. Shri Vijay Kumar Hansdak, M.P.
1. Shri Prabhat Jha, M.P.
2. Smt. Jharna Das Baidya, M.P.
3. Shri Swapan Das Gupta, M.P.
(10) INDIAN REGIONAL LANGUAGES
The Parliament Library has been lying great emphasis on developing of language collections. Books in various regional languages mentioned in the Eighth Schedule of the Constitution of India are procured to strengthen the regional language collection of the Parliament Library. A seperate wing containing nearly 37,638 books (as on 31 December, 2016) in various Indian Regional languages has been carved out in the Library in the First Basement. The languages covered, apart from Hindi and Sanskrit, Assamese; Bengali; Bodo; Dogri; Gujarati: Kannada; Kashmiri; Konkani; Malayalam; Manipuri; Marathi; Maithili; Nepali; Oriya; Pubjabi; Rajasthani; Sindhi; Tamil; Telugu; and Urdu. Concerted efforts are under way to enrich this collection, adding more and more basic standard works in each of these and also other Indian Regional languages.
In addition to these the Parliament Library is also receiving 32 periodicals in various regional languages. All these language periodicals are displayed in the Library Hall, Parliament House. The latest newspapers in regional language are also displayed in the Library Hall, Parliament House for the information and use of members of Parliament.